Job In Canada
Administrative Assistant Needed In Canada By Performance Insulation Inc
We are seeking a highly organized and detail-oriented Administrative Assistant to provide efficient administrative support to our team. The Administrative Assistant will play a crucial role in maintaining office operations, coordinating schedules, and ensuring smooth communication within the organization. The successful candidate will be a proactive problem solver with excellent communication skills and the ability to multitask effectively.
Job details
- Location: Niverville, MB
- Salary: 21.00 hourly / 35 to 40 hours per week
- Terms of employment Permanent employment: Full time To be determined
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Work setting
- Relocation costs covered by employer
Responsibilities:
- Office Support:
- Answer phone calls, take messages, and respond to inquiries promptly and professionally.
- Greet visitors and direct them to the appropriate personnel or department.
- Maintain a clean and organized office environment.
- Calendar Management:
- Manage executive or team members’ calendars, schedule appointments, and coordinate meetings.
- Prepare meeting agendas, take minutes, and distribute meeting materials as required.
- Correspondence and Documentation:
- Draft, edit, and proofread emails, memos, reports, and other documents.
- Prepare and process paperwork, such as invoices, purchase orders, and expense reports.
- Maintain files and records, ensuring proper organization and confidentiality.
- Travel Coordination:
- Arrange travel itineraries, including flights, accommodation, and transportation, for team members as needed.
- Data Entry and Record Keeping:
- Enter data accurately into databases or systems.
- Maintain and update records, including contact lists and inventory.
- Office Supplies and Inventory Management:
- Monitor and order office supplies to ensure sufficient stock levels.
- Keep track of inventory and equipment, coordinating repairs or replacements as necessary.
- Reception and Customer Service:
- Serve as the first point of contact for visitors and callers, providing a positive and welcoming experience.
- Assist customers or clients with inquiries and direct them to the appropriate departments.
- Assistance to Team Members:
- Assist team members with various administrative tasks as required to support their day-to-day activities.
Requirements:
- High school diploma or equivalent (associate’s or bachelor’s degree in business administration or related field preferred).
- Proven experience as an administrative assistant or in a similar role is an advantage.
- Excellent communication skills, both verbal and written.
- Strong organizational and time management abilities to prioritize tasks effectively.
- Proficiency in using office software, including Microsoft Office suite.
- Ability to handle confidential information with discretion.
- Attention to detail and accuracy in data entry and record-keeping.
- Strong problem-solving skills and a proactive approach to work.
- Ability to work well independently and as part of a team.
- Professional and courteous demeanor in dealing with internal and external stakeholders.
Tasks
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Answer telephone and relay telephone calls and messages
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Respond to employee questions and complaints
- Oversee the preparation of reports
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
performanceinsulation.jobs@outlook.com
By mail
726 Schultz Avenue Niverville, MBR0A 0A2
Advertised until
2023-08-17
Here are some frequently asked questions to help you gain a better understanding of this Administrative assistant:
What is an Administrative Assistant?
An Administrative Assistant is a professional who provides support to executives, managers, or other team members in an organization. They perform a variety of administrative tasks, including managing schedules, handling correspondence, organizing meetings, and maintaining office operations.
What does an Administrative Assistant do?
Administrative Assistants perform a wide range of tasks to ensure the smooth functioning of an office or department. Their responsibilities may include managing calendars, scheduling appointments, answering phone calls, drafting emails and memos, filing documents, coordinating travel arrangements, and providing general administrative support.
What qualifications and skills are required to become an Administrative Assistant?
The qualifications and skills required for an Administrative Assistant position may vary based on the employer’s specific requirements. Generally, a high school diploma or equivalent is the minimum educational requirement. Strong organizational, communication, and time management skills are essential. Proficiency in using office software (e.g., Microsoft Office suite) and excellent attention to detail are also important qualifications.
What industries can Administrative Assistants work in?
Administrative Assistants can work in various industries, including corporate offices, government agencies, educational institutions, healthcare facilities, nonprofit organizations, and more. They are valuable assets in any organization that requires administrative support.
Is prior experience necessary to become an Administrative Assistant?
While prior administrative experience can be beneficial, it is not always a strict requirement. Some employers may offer entry-level positions for individuals with relevant skills and a strong willingness to learn. On-the-job training is often provided to familiarize new Administrative Assistants with specific office procedures.
Can Administrative Assistants work in remote or virtual settings?
Yes, with the advancement of technology and remote work practices, Administrative Assistants can work in virtual or remote settings. They can manage tasks, coordinate schedules, and handle administrative duties from a remote location using various communication and collaboration tools.
How do Administrative Assistants handle multiple tasks and deadlines?
Administrative Assistants are skilled at multitasking and managing priorities effectively. They often use tools such as to-do lists, calendars, and task management software to stay organized and ensure that deadlines are met. Effective time management and prioritization are key to their success.
What career advancement opportunities are available for Administrative Assistants?
Administrative Assistants can advance in their careers by gaining experience and acquiring additional skills. They may progress to roles such as Executive Assistant, Office Manager, or Administrative Coordinator. Some Administrative Assistants may choose to specialize in certain industries or pursue further education to expand their career options.
How do Administrative Assistants contribute to the overall success of an organization?
Administrative Assistants play a critical role in supporting executives and team members, enabling them to focus on strategic tasks and decision-making. By efficiently managing administrative tasks, they help streamline operations, improve productivity, and create a positive work environment.
How can someone become an exceptional Administrative Assistant?
To become an exceptional Administrative Assistant, one should focus on developing strong organizational and communication skills. Being proactive, detail-oriented, and reliable are also essential qualities. Continuous learning and staying updated on office technology and industry trends can further enhance their effectiveness.
What are the typical work hours for Administrative Assistants?
The work hours for Administrative Assistants typically align with regular office hours, which are usually from 9:00 AM to 5:00 PM, Monday to Friday. However, some Administrative Assistants may work additional hours based on the organization’s needs or during busy periods.
