Job In Canada
Administrative assistant Needed In Canada By Corner Mortgage Services Inc
We are seeking a skilled and highly organized Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in providing comprehensive administrative support to ensure the smooth and efficient operations of our organization. You will be responsible for managing schedules, coordinating appointments, handling communications, and performing various administrative tasks to contribute to the overall productivity and success of our team.
Job details
- Location: 1055 Canadian Place suite 101 Mississauga, ONL4W 0C2
- Salary: 28.50 hourly / 37 to 40 hours per week
- Terms of employment Permanent employment: Full time Day, Evening, Overtime, Flexible Hours, To be determined, Early Morning, Morning
- Start date: Starts as soon as possible
- Benefits: Long term benefits, Other benefits
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
2 years to less than 3 years
Responsibilities
- Schedule Management: Coordinate and manage executives’ calendars, including scheduling appointments, meetings, and conferences. Ensure that all appointments are well-organized and timely.
- Communication: Handle incoming calls, emails, and correspondence promptly, demonstrating professionalism and excellent communication skills in interactions with clients, vendors, and team members.
- Office Administration: Maintain an organized and tidy office environment, including managing office supplies, equipment, and other resources.
- Data Management: Assist with data entry, record-keeping, and maintaining databases. Organize and update files, documents, and reports to ensure easy retrieval and accessibility.
- Meeting Support: Prepare meeting agendas, take meeting minutes, and distribute relevant materials. Follow up on action items and ensure that deadlines are met.
- Travel Coordination: Arrange travel itineraries, including flight bookings, hotel accommodations, and ground transportation for team members and executives.
- Event Coordination: Assist in planning and organizing company events, workshops, and conferences, ensuring smooth execution and seamless logistics.
- Expense Management: Process expense reports, track budget expenditures, and assist in financial record-keeping.
- Problem Solving: Address administrative issues and challenges proactively, providing efficient solutions to enhance office productivity.
- Confidentiality: Handle sensitive information with utmost confidentiality and discretion.
- Collaboration: Work collaboratively with team members and other administrative staff to support company-wide initiatives and projects.
Requirements:
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent communication skills, both written and verbal.
- Strong organizational and time management abilities, with the capacity to prioritize tasks effectively.
- Attention to detail and accuracy in handling administrative duties.
- Ability to multitask and work well under pressure in a fast-paced environment.
- Problem-solving skills and the ability to think proactively to anticipate and address administrative needs.
- Professional demeanor and interpersonal skills to interact with individuals at all levels of the organization.
- High school diploma or equivalent; additional certifications in office administration are a plus.
Tasks
- Supervise other workers
- Train other workers
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Oversee the preparation of reports
- Establish and implement policies and procedures
- Plan, organize, direct, control and evaluate daily operations
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
Additional information
Security and safety
- Criminal record check
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
Personal suitability
- Ability to multitask
- Accurate
- Client focus
- Flexibility
- Organized
- Reliability
- Team player
Benefits
- Competitive salary and benefits package.
- Opportunities for professional growth and advancement within the organization.
- Positive and supportive work environment.
- Potential for skill development and training in administrative tools and software.
- Contribution to the success of a dynamic and thriving team.
Long term benefits
- Other benefits
Other benefits
- Free parking available
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
cornermortgages@gmail.com
Advertised until
2023-09-03
Here are some frequently asked questions to help you gain a better understanding of this Administrative assistant:
1. What does an administrative assistant do?
Administrative assistants provide administrative and clerical support to businesses and executives. They manage schedules, arrange meetings, handle correspondence, maintain records, and perform various office tasks to facilitate efficient operations.
2. What skills are essential for an administrative assistant?
Key skills for administrative assistants include excellent communication, organization, time management, and attention to detail. Proficiency in office software such as Microsoft Office, strong multitasking abilities, and the capacity to handle pressure are also vital.
3. What are the typical daily tasks of an administrative assistant?
Daily tasks of an administrative assistant may include managing emails, scheduling appointments, answering phone calls, drafting and editing documents, organizing files, coordinating travel arrangements, and assisting with basic accounting tasks.
4. Is a college degree required to become an administrative assistant?
A college degree is not always required to become an administrative assistant, though some employers may prefer candidates with relevant education or administrative training. Practical experience, soft skills, and a willingness to learn are often equally valuable.
5. How can I stand out as an administrative assistant candidate?
To stand out as a candidate, emphasize your organizational skills, attention to detail, and ability to handle multiple tasks efficiently. Highlight any relevant experience, showcase your adaptability, and demonstrate your proficiency in office software.
6. What challenges do administrative assistants commonly face?
Administrative assistants may face challenges such as managing conflicting priorities, dealing with tight deadlines, and handling demanding schedules. Effective time management and communication are essential to overcome these challenges.
7. How can administrative assistants improve their professional growth?
Administrative assistants can improve their professional growth by seeking opportunities for skill development, attending workshops or seminars, networking with peers, and taking on additional responsibilities or projects within the organization.
8. How do administrative assistants handle sensitive information and maintain confidentiality?
Maintaining confidentiality is crucial for administrative assistants. They should follow company policies regarding data protection, exercise discretion when handling sensitive information, and secure physical and digital records appropriately.
9. Can administrative assistants advance to higher positions within a company?
Yes, administrative assistants can advance to higher positions within a company, such as executive assistant, office manager, or project coordinator. Demonstrating reliability, strong organizational skills, and the ability to take initiative can lead to growth opportunities.
10. How do administrative assistants contribute to a productive work environment?
Administrative assistants contribute to a productive work environment by ensuring seamless operations, providing timely support to team members, and helping to create an organized and efficient workplace. Their efforts play a significant role in the success of the entire organization.
